Clear books. Better decisions. More room to focus on the work that built your business.
* Typically after month-end records are complete.
Most contractors do not need another spreadsheet. They need a calm, capable partner who understands how money moves through a service business.
We turn transactions into a clear operating picture, so you can price smarter, protect margin, and grow without guessing.
Find your level of supportFrom daily transactions to year-end prep, your financial operations stay clear, current, and ready for the next decision.
Keep your books accurate, reconciled, and up to date. Receive monthly Profit & Loss, Balance Sheet, and Cash Flow Statements typically within 5–7 business days after month-end, subject to timely receipt of complete records.
Gain visibility into customer invoices, vendor bills, and aging balances. Standard bookkeeping includes AR/AP reconciliation; hands-on bill, invoice, scheduling, and collections support is separately scoped and remains subject to your approval.
Organize labor, materials, subcontractor costs, and other direct job expenses so you can evaluate profitability by job, project, or service line. Advanced and technician-level reporting depends on reliable source data and agreed scope.
Maintain accurate records of loans, credit cards, fixed assets, and other balance sheet accounts. Track asset purchases and prepare depreciation schedules or adjusting entries based on approved accounting policies.
Keep QuickBooks aligned with existing ServiceTitan, Housecall Pro, or Jobber data. We review supported invoices, payments, deposits, and sync discrepancies; new setup, migration, mapping redesign, and major troubleshooting are separately scoped.
Stay prepared for year-end with organized vendor records, 1099 tracking, TIN collection and verification support, reconciled statements, and CPA-ready reports. Form preparation or filing coordination is available under an agreed scope.
Specialized books for the teams doing essential work in the real world.
Specialized bookkeeping for HVAC contractors, including maintenance agreements, equipment and labor costs, ServiceTitan reconciliation, and seasonal cash-flow reporting.
Organized bookkeeping for plumbing businesses, covering materials, subcontractors, project expenses, and accounts receivable management.
Financial reporting for electrical contractors, including project costs, multi-crew labor expenses, materials, and operational profitability.
Starting monthly plans for contractors who want consistent books and clear next steps.
Typically 1–3 trucks under ~$750K revenue
Consistent bookkeeping for owner-operators.
Typically 4–6 trucks doing $750K–$2M revenue
More reporting for established, multi-crew shops.
Typically 7+ trucks doing $2M+ revenue
Deeper financial visibility for larger operations.
* Job-costing coverage is subject to source-data quality, system capabilities, and agreed reporting scope.
Starting prices reflect transaction volume, account complexity, connected systems, reporting requirements, and the condition of your existing books. Final pricing is confirmed after an initial review. · No hourly billing.
Not every shop needs these services every month. We’ll scope the right combination based on volume, systems, data quality, and the level of ownership you want to retain.
Vendor bill and customer invoice entry, aging monitoring, payment scheduling support, and follow-up. Payment execution stays with the client.
Payroll preparation support, register review, journal entries, and reconciliation between the payroll platform, QuickBooks, and field-service data. Tax filings and remittances follow the provider or agreed scope.
Correct historical transactions, reconcile outstanding accounts, and restore reliable financial records before ongoing monthly work begins.
Configure supported connections, review account mappings, resolve sync discrepancies, and reconcile historical transactions for ServiceTitan, Housecall Pro, Jobber, or another supported platform.
Analyze profitability by job, labor category, equipment, or service line using the operational and financial data available in the agreed systems.
Review vendor records, validate available tax information, and prepare or coordinate required forms under a separately agreed scope.
Keep the systems you rely on. We make the numbers inside them work harder. Active connections and export-based reconciliation depend on your current setup and agreed scope.
League of Ledgers reviewed more than $140K in supplier activity in QuickBooks Online, addressing missing vendor bills, inconsistent coding, and stale open items for a residential and commercial HVAC contractor.
Vendor bills, open payables, and bank activity did not consistently match supplier statements. Some invoices were missing, while older bills remained open after payment and coding varied between entries.
League of Ledgers compared supplier statements with QuickBooks Online, documented the client’s chart of accounts, and set a consistent bill-entry format. Unclear charges and operational fixes were routed for client or office-admin follow-up.
Recorded 61 invoices missing from QuickBooks, standardized 19 backlog bills and two vendor credits, and separated 43 invoices from a merged PDF for entry. A financing overpayment was recorded to receivables rather than revenue.
The contractor’s name is withheld. Vendor names and account-level details are omitted; figures summarize records provided for this engagement.
League of Ledgers helped an HVAC contractor reconcile ServiceTitan and Housecall Pro revenue and review mixed personal and business spending. The work established a consistent, transaction-level method for comparing both systems with the accounting ledger.
Two differently configured platforms reported $1,371,000 in combined revenue, but shared invoices, credits, refunds, and report filters made the total unreliable. The books also included mixed-use charges that needed receipts and client review.
League of Ledgers applied one invoice-date basis net of credits and refunds, compared transaction-level exports from both systems with the ledger, and documented shared activity and report adjustments. Expense items were separated into supported business costs, personal activity for client-approved owner treatment, and items awaiting documentation.
The reconciled revenue was $1,318,000, $53,000 below the raw CRM total and $22,500 above the pre-cleanup ledger. Of 63 mixed-use transactions totaling $24,860, $17,120 was supported as business expense, $4,580 was identified as personal activity, and $3,160 remained pending documentation or confirmation.
The contractor’s name is withheld. Cleanup and reconciliation required 32 staff hours over three weeks.
Bring us the messy books, the seasonal swings, and the big next step. We’ll bring clarity.
